Mauna Loa Estates Road Maintenance, Inc
ANNUAL MEETING
The Annual Meeting of the Corporation is held in March of each year for the purpose of electing Board members and transacting business.
An annual newsletter stating the place, day, and hour of the meeting, the agenda, and a ballot/proxy form with slate of candidates to replace outgoing Board members is mailed to each member about five weeks before the meeting. Notice will also be given on this website.
The 2024 Annual Meeting was held on March 30th at 9:30 AM at the Volcano Art Center.
Nomination Procedure:
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Our Corporation Bylaws state: "Nomination for the directors to be elected shall be made by any member in good standing by submitting a written nomination to the Secretary of the Corporation. Said nomination shall be submitted on or before the first day of February of the year in which the election is to occur. In the notice of the meeting, the Secretary of the Corporation shall list the names of all such nominees and provide a secret ballot for voting."
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In other words, the Secretary of the Corporation cannot take nominations from the floor on the day of the Annual Meeting because the list of candidates must be sent to the members at least 30 days before the day of Annual Meeting. The reason for this is that most of our members prefer to vote by mail and do not attend the Annual Meeting.